Diary Management

DIARY MANAGEMENT

Our trained receptionists can keep your diary up to date, booking in new appointments and updating existing ones as required.

When you join Clinic Appointments you can choose to use our fully-featured, in-house diary system, designed to suit the needs of clinics of all sizes. If you already use another diary system that’s not a problem either – we fully support a number of popular diary systems, such as Cliniko, PPS, JaneApp, MyOsteopathy and others.

If your current diary system is not listed above, please contact us today to see if we can support it.

CLINIKO DIARY

We are an approved partner of Cliniko - a great diary management system we recommend.

PPS DIARY

PPS is a highly regarded diary management system we are pleased to recommend. We are an approved partner.

CLINIC DIARY

Our in-house diary management software has everything you need to manage your appointments. Read more below:

OTHER DIARY

Don't see your current diary management software listed here? We can support other options too - please contact us to find out more.

Managing your Clinic’s diary is an important part of keeping your business running smoothly.

When it comes to choosing your clinic management software you have many options. You may already be using software to run your diary, or you may be looking for the right service to best suit your needs.

At Clinic Appointments we have developed our own diary management software specifically for clinics of all sizes. However, we recognize that some clients already have a solution in place but would still like to take advantage of our call answering service. For this reason, our highly skilled operatives are also trained to use many of the most popular diary services available.

We are approved by top providers Cliniko, Private Practice Software and JaneApp to use their software on behalf of their customers and integrate it with our call answering service.

THE CLINIC APPOINTMENTS DIARY

Our secure diary management software is easy to use and available 24/7. Anyone in your business can access it (as long as you give them permission), including other practitioners or in-house receptionists.

Our diary management package offers three diary rooms as standard. Additional diary rooms can be added for only £6.40/month each.

No matter how many diary rooms you have, you can add as many therapists and users as you like for no additional charges (for example, five therapists sharing three rooms are all covered under the regular package).

Our software is simple to use, so you won’t be wasting time trying to figure out how everything works. We also provide full training and support to make sure you’re getting the most out of it.

When combined with our call answering service, our friendly receptionists can handle enquiries and manage your bookings whilst you’re busy treating a client.

FEATURES

Quick to setup
Easy to access – available 24/7 from any internet-enabled PC
Manage and schedule unlimited therapists and their appointments
Allow multiple users
Send marketing SMS texts
Send appointment reminders by text or email
Inbuilt body, face and feet charts
On-screen consent signature forms
Client invoicing capability
Organise clinical notes and upload documents (e.g. MRI and X-Ray images. GP letters, etc.)
Manage class bookings (e.g. pilates or yoga)
Optimize your time and organize your diary and practice management with Clinic Appointments – use your current provider or talk to us about our fully-featured diary management software.

To find out more, call us on 0800 0789333 or book a call today.

ONLINE BOOKING

Give your clients the option to book their next session on the web by adding an online booking facility to your website with Clinic Appointments. All online bookings integrate seamlessly with your existing Clinic Appointments diary system.

The service is secure and easy to use, allowing your clients to book a session with you whenever and wherever they like, without having to call you.

With the online booking service you can link your own Stripe account to ask for up-front payment/deposit for bookings, if you wish.

This often has the effect of improving attendance, or at the least minimising the financial cost of missed bookings for your clinic.

You have full control over all aspects of your online booking system:

You can make it available to anyone, including new patients, or just allow existing clients only to register and use it.
Choose which days and time slots are shown as available for online booking. There’s no need to open up your whole diary if you prefer not to.
Decide which venues, therapies and practitioners will accept bookings online.
Combine any of the above to create the best system for you. It’s easy to update these settings in your online account control panel should you ever need to.

The online booking system operates alongside your Clinic Appointments telephone answering service and diary booking system. It is not available as a stand-alone option.

A step-by-step on-screen set up guide helps you through the initial creation of the service, in tandem with the details already held within your diary system. Of course, we are always happy to offer any additional assistance you may need to get started.

TESTIMONIALS

“I cannot recommend Clinic Appointments highly enough. Their staff are professional, efficient and easy to deal with but above all they are truly dynamic and sensitive to the needs of their customers. We have been using the online diary service and have found it to be the perfect solution for what we needed. The service has been 100% reliable, simple to operate and really does do what it says it will!”

RS, Osteopath, London.

“Thanks to Clinic Appointments and their very professional staff I am no longer losing patients as I was unable to answer my clinic phone. In fact, many patients have commented on how helpful the ‘receptionist’ was. It was daunting handing over my clinic diary to a third party but the Clinic Appointments team have put my mind at rest and have proved themselves invaluable to me and my clinic. Also, any queries that I had were answered immediately and any changes that needed to be made to my individual site were done with the speed and efficiency which is rare nowadays. Keep up the good work.”

RD, Osteopath and Acupuncturist, Kettering.

“Thank you all so much for transforming my patient appointment system. No more unanswered calls, no more stress when I am off for a day or on holiday (what a difference that has made), no longer half a dozen messages via mobile, text or emails just to make one simple appointment. Thank you for a top-notch service, from my patients and from me.”

RG, Acupuncturist, London.

0800 0789333 info@clinicappointments.com

Book your free demo today! Call us on 0800 0789333 or book online

WHICH DIARY SOFTWARE DO YOU USE?